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Receptionist

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Receptionist

In this example, Ava highlights her receptionist proficiency and proven ability to maintain high satisfaction levels by including relevant skills. The format of this cover letter aligns harmoniously with her receptionist CV example.

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"I am writing to express my keen interest in the part-time Medical Receptionist position at NHS Camden. I am particularly drawn to the NHS due to the varied and challenging duties it offers, prioritising patient care at its core. "

Ava Hatt - Receptionist

Cover Letter example - Receptionist - Harvard template

Table of contents

How to Write a Receptionist Cover Letter in the UK?

A cover letter is not merely a formality; it's an opportunity to showcase the skills and enthusiasm that define a successful receptionist professional. Crafting a good cover letter for a receptionist job is your key to conveying your unique value proposition and setting yourself apart from other candidates.

Whether you are seeking a part-time or full-time job as a receptionist, this guide is your roadmap to creating a cover letter tailored to the receptionist landscape (with or without experience). It equips you with insights to effectively communicate your ability to meet targets, build lasting client relationships, and navigate the ever-evolving demands of the receptionist role.

Receptionist Cover Letter Example

receptionist

Download this example of a receptionist cover letter in PDF

In this example, Ava highlights her receptionist proficiency and proven ability to maintain high satisfaction levels by including relevant skills. The format of this cover letter aligns harmoniously with her receptionist CV example.

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What to include in a receptionist cover letter?

Similar to a good CV, a cover letter must be tailored to the particular position you're pursuing. The structure of a cover letter is quite simple; make sure to include certain sections by consulting the checklist provided below:

Example of a receptionist cover letter sections

Learn more about this in our writing guide to how to structure a cover letter.

How to start a receptionist cover letter

For a receptionist, your cover letter's opening serves as a brief yet impactful summary of your qualifications, echoing the key aspects outlined in your CV personal profile. This section engages the reader's interest and creates a strong initial impression. 

Example:

I am writing to express my genuine enthusiasm for the Front Desk Receptionist position at Essence Wellness Resort & Spa. With a passion for delivering exceptional customer service and creating a welcoming atmosphere, I am eager to contribute my skills to enhance the guest experience at your esteemed spa. My background in reception and strong interpersonal abilities align perfectly with the requirements of the role, and I am excited about the prospect of becoming an integral part of your team.

Learn more about this in our writing guide to how to start a cover letter.

How to write the body of a receptionist cover letter

The body of the cover letter serves as the essence and core, defining what gives the cover letter its significance. Emphasise your receptionist hard skills by showcasing expertise in:

  • Customer service

  • Administrative support

  • Filing

  • Office administration

  • Data entry.

Furthermore, demonstrate key soft skills such as:

  • Organisational skills

  • Time management

  • Flexibility

  • Communication prowess

  • Courteous demeanour.

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Pro Tip

Try to express your genuine interest in the role and the company by focusing on key skills and achievements from past roles. Articulate why you are the ideal candidate by aligning your skills, experiences, and aspirations with the specific receptionist position and the organisation's culture.

For a structured approach, consider the two-paragraph example below:

  • Paragraph 1: Highlight your skills as a medical receptionist and showcase relevant experience that directly aligns with the job description

Example:

I am enthusiastic about your steadfast dedication to innovation and community engagement, which seamlessly resonates with my values. My commitment to providing exceptional customer service and cultivating a collaborative environment perfectly aligns with the core ethos of your medical practice.

  • Paragraph 2: Emphasise your key accomplishments by offering tangible examples of success from previous roles, whether presented in bullet point or paragraph format.

Example:

I significantly contributed to office efficiency by implementing streamlined processes for call management, appointment scheduling, and inquiries. This initiative resulted in increased overall office efficiency and a reduction in wait times for visitors. Additionally, I demonstrated exceptional customer service skills, earning positive feedback from both clients and visitors. I adeptly handled difficult situations diplomatically, ensuring a welcoming environment at all times. Moreover, I successfully integrated new technologies, including advanced phone systems, appointment scheduling software, and customer relationship management tools, to enhance overall office operations and keep pace with evolving industry standards.

Uncertain about which achievements or skills to include in your cover letter? Consider revisiting the details outlined in your CV for guidance. For additional insights, consult the following for inspiration:

How to end a receptionist cover letter

Conclude your receptionist letter by encapsulating your enthusiasm for the position and expressing confidence in your potential contributions to the company's success. Extend gratitude for the reader's time and consideration, and finalise with a professional sign-off that reflects your eagerness further to discuss your qualifications in detail during an interview.

Example:

I am confident that my passion for the medical field and my capacity to drive meaningful improvements make me a strong candidate for the Medical Receptionist position at NHS. I am enthusiastic about the prospect of contributing to the success of your healthcare team and working collaboratively to achieve exceptional levels of service.

Make sure to end your cover letter with the something along the lines of:

Thank you for reviewing my application. I welcome the chance to discuss in further detail how my skills and dedication can enhance the effectiveness of the company.

Sincerely,

Jane Doe

How to write a receptionist cover letter with no experience

Writing a receptionist cover letter with no experience or for an entry-level receptionist can be challenging, but it's important to highlight your relevant skills, enthusiasm, and willingness to learn. 

Example:

Dear Hiring Manager,

I am writing to express my sincere interest in the Vet Receptionist position at Animal Doctors, as posted on your site. While my professional background may not include direct experience as a vet receptionist, my passion for helping animals and people, coupled with my strong communication skills and dedication to outstanding customer service, make me an ideal candidate for this role.

My academic journey has provided me with a solid foundation in communication and interpersonal skills through coursework and collaborative projects. These experiences have instilled in me the ability to work effectively with others and communicate information clearly, essential qualities for a vet receptionist.

Beyond my academic pursuits, I have actively engaged in extracurricular activities that have honed my organisational skills and demonstrated my adaptability in various situations. These experiences underscore my commitment to delivering exceptional service tailored to the unique needs of clients in a veterinary setting.

Confident in my positive attitude, strong work ethic, and quick learning abilities, I am enthusiastic about the opportunity to become a valuable member of your team. Thank you for considering my application. I look forward to hearing back from you!

Sincerely,

Jessica Smith

Key takeaways 

By adhering to these guidelines, you can craft a good receptionist cover letter, enhancing your likelihood of securing your desired position. Thorough proofreading is essential during this process to guarantee that your cover letter captures attention and adeptly conveys your qualifications and passion for the job or industry.

Receptionist cover letter example

Next steps?

Explore a range of customised cover letter templates and CV examples designed to align with your career objectives. If you require support, our CV Writing Service is available to streamline your process.

FAQ

What do you write in a cover letter for a receptionist?

In a cover letter for a receptionist position, focus on introducing yourself, expressing your interest in the role, and highlighting your relevant skills and qualifications. Discuss your customer service abilities, organisational skills, and any experience with phone systems or office management.

How do you make a receptionist sound good on a CV?

To make a receptionist sound good on a CV, emphasise relevant skills such as communication, organisation, multitasking, and proficiency with office technologies. Highlight any experience in customer service, managing phone systems, scheduling appointments, and maintaining a welcoming reception area.

How do I write a CV for a receptionist with no experience?

For a receptionist CV with no experience, emphasise your education, relevant skills, and any transferable experiences, such as volunteer work, coursework, or internships. Showcase your proficiency in office software, communication skills, and ability to handle administrative tasks.

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